Data Protection Policy

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The Europe-wide 'General Data Protection Regulation (GDPR)' became active on 25 May 2018, superseding the UK Data Protection Act 1998. The new law expanded the rights of individuals to control how their personal data is collected and processed, and placed a range of new obligations on organisations such as the Kent Geologists Group that need to hold members' details to operate effectively.

The KGG may need to contact members between meetings. For example, Field Trips have been organised to all parts of the UK (some involving over-night accomodation), that may have to be cancelled. In such circumstances it is necessary to contact members at short notice.

To meet the requirements above the Kent Geologists Group maintains a database of Member's details restricted to:- Name, Postal Address, Telephone Number (optional), Email Address (optional). This information is available only to Committee Members on a 'Need to Know' basis.

To ensure that only data approved by the Member is recorded, members must complete a 'Personal Data' form, sign it, then submit it to the Chairperson or Secretary. It is now illegal for the KGG to communicate individually with a member for whom we do not hold a completed/signed form.

To download a blank 'Member's Data' form, click here